Praos Fitness Privacy Policy

Last updated: November 7, 2026 (version 4)

Praos Fitness is an online coaching business operated by Samuel Moore, a sole proprietor based in North Carolina, USA (Jackson County). "We", "us" and "Praos Fitness" mean Samuel Moore doing business as Praos Fitness. This policy covers the Praos Fitness website (praosfitness.netlify.app), the Praos coaching app (praos-app.netlify.app), the 14-Day Challenge sign-up page (praos-14-day-challenge.subscribepage.io), our emails, and our coaching.

The short version

We collect what we need to coach you: contact details, health screening answers, training and body data, food logs, and the photos and videos you choose to upload.
We don't sell your information. Our homepage uses the Meta Pixel to measure our Facebook and Instagram ads (see "Cookies and local storage"). Health and app data are never shared for advertising.
Only Samuel (your coach) and the service providers listed below can access it.
You can ask to see, fix or delete your information at any time.

What we collect

When you join the 14-Day Challenge: your first name and email, the date you signed up, and a tag showing where you came from (for example an ad or a reel). Our email provider also records whether you open emails and click links.

When you apply for coaching: name, email and contact details; goals, current and goal weight, height, target date and why you want to change; training history, schedule, gym and equipment; injuries; how ready you are and whether the price works for you; what made you apply; and your answers to a 7-question health screening (PAR-Q), your typed signature and the date. You can also add photos with your application.

When you're a client using the app:

Account: email, password (handled by our login provider; we never see it in plain text) and your role.
Training: workouts, sets, weights, reps and effort ratings, check-ins, and coach comments.
Body data: morning weigh-ins (including days you mark as fast days), calorie and macro targets, and the details used to calculate them.
Food log: what you eat and the nutrition values.
Progress photos (start, middle and end) and form videos, plus your coach's reviews of them.
Call bookings for the optional weekly call.
Health clearance: whether your coach has confirmed you're cleared to train.

Testimonials (optional): your answers, rating, optional video or video link, chosen photos, your weight and strength changes, how your name should appear, and each permission you give. See the Testimonial and Media Consent.

Payments: handled by Stripe. We see your name, email, plan, amount and payment status. We don't see or store your full card number.

Device data: like most websites, our hosting and service providers log technical data such as IP address, browser type and time of visit.

Health information

Your PAR-Q answers, injuries, weight, photos and food logs are sensitive. We use them only to coach you safely and to measure progress. We keep them in private storage that only you and your coach can open (see "Security"). We never use them for advertising and never share them except as listed below or if the law requires it.

HIPAA: Praos Fitness is not a doctor, a health plan or a "covered entity", so HIPAA doesn't apply to us. We still treat your health information as confidential and protect it as described here.

Why we use it

To review your application and decide whether coaching is a good fit.
To screen for health risks before you train.
To build and adjust your program, calories and food targets.
To give feedback on your form, check-ins and progress.
To bill you and keep records (through Stripe).
To send the 14-Day Challenge emails and, now and then, news about open coaching or group spots. You can unsubscribe any time.
To send account emails (sign-up links, password resets).
With your separate permission only, to share your testimonial.
To keep our systems secure and follow the law.

Who we share it with

We use these service providers to run Praos Fitness. They handle data on our behalf under their own terms and privacy policies:

Provider	What it does	What it handles
Supabase (US, AWS us-east-1)	App database, login and file storage	Everything in the app, including health answers, photos and videos
Netlify	Hosts the website and app	Pages you load, technical logs
Stripe	Payments and subscriptions	Billing and card details
MailerLite	Challenge sign-up page and emails	Name, email, sign-up source, email opens and clicks
Google (Gmail)	Sends app account emails; our inbox	Your email address and messages you send us
Meta Platforms (Facebook, Instagram)	Ad measurement and optimization through the Meta Pixel on the homepage only	Pages viewed on the homepage, that a 14-Day Challenge sign-up happened (not your name or email), IP address, browser and device data, and Meta cookie IDs
Calendly	Booking weekly calls	Name, email, call times
Open Food Facts	Packaged food search in the food log	Only the search words you type, sent from your browser. Not your name or account

We may also share information if the law requires it, to protect someone's safety, or if the business is sold or transferred (we'd tell you first).

We do not sell personal information.

Cookies and local storage

The app saves your login session and an in-progress application draft in your browser's local storage. That's needed for it to work.
The website loads a MailerLite sign-up form (the website font is hosted with the site itself), and the challenge page is hosted by MailerLite. These providers may set their own cookies or collect technical data. (MailerLite's own cookie practices are covered by its privacy policy.)
We use Cloudflare Web Analytics on the website to count visits. It does not use cookies and does not track you across sites.
Meta Pixel. Our homepage (praosfitness.netlify.app, including the 14-Day Challenge sign-up form) uses the Meta Pixel, a tool from Meta Platforms, Inc. It records that you viewed the page and, if you sign up for the 14-Day Challenge, that a sign-up happened. Meta receives this along with your IP address, browser and device information, and cookie identifiers, and may link it to your Facebook or Instagram account. We use it to measure how our ads perform and to help Meta show our ads to people more likely to be interested. We do not send your name, email or any health information to Meta. The Meta Pixel is not used on the coaching app, the coaching application form, or our legal pages. Meta's use of this data is covered by the Meta Privacy Policy.
How to opt out of the Meta Pixel: you can adjust your ad preferences in your Facebook or Instagram settings under Ad Preferences (including "Activity information from ad partners"), block third-party cookies or use a tracker-blocking extension in your browser, or opt out of interest-based ads through the Digital Advertising Alliance.

How long we keep it

Applications that don't become clients: deleted 12 months after the decision.
Client app data (health answers, weigh-ins, food logs, workouts, photos, videos): kept while you're a client and for 12 months after coaching ends, in case you come back, then deleted.
Testimonials you allowed us to use: kept until you withdraw permission.
Payment and tax records: kept for 7 years for tax purposes, mostly inside Stripe.
Email list: kept until you unsubscribe. After that we keep only what's needed to make sure you don't get emailed again.
Deletion requests: done within 30 days, except records we must keep by law. Backups held by our providers clear out on their own schedules.

Security

We take reasonable steps to protect your information:

The database uses row-level access rules, so each client can only see their own records. Only the coach account can see all clients.
Photos, form videos and testimonial videos are stored in private storage, not public links.
Data travels over encrypted connections (HTTPS).
Payments go through Stripe. The app has no Stripe keys and never handles card numbers.

No system is perfectly secure. We use a small set of well-known providers, but we can't guarantee that information will never be accessed without permission. If a breach affects your personal information, we'll tell you as required by law, including North Carolina's breach notice law.

Your choices and rights

Wherever you live, you can ask us to:

See the personal information we hold about you and get a copy.
Correct anything that's wrong.
Delete your information (except what we must keep by law).
Stop marketing emails. Use the unsubscribe link in any email, or tell us.
Withdraw testimonial permissions at any time.

Email sammoore13125@gmail.com. We'll answer within 30 days and may need to confirm it's really you. We won't treat you differently for using these rights.

State privacy laws. Laws such as California's CCPA and similar state laws mostly apply to larger businesses, and Praos Fitness is likely under their thresholds. We offer the rights above to everyone anyway. North Carolina has no general consumer privacy law right now.

Children

Praos Fitness is only for adults 18 and older. We don't knowingly collect information from anyone under 18. If we find out we have, we'll delete it.

Users outside the United States

We're based in the US, and our providers store data in the US. Coaching is offered only to people in the United States. If you visit our website or join the free challenge from another country, your information is handled in the US under this policy.

Changes

If we change this policy, we'll update the date at the top. For big changes, we'll tell clients by email or in the app before they take effect.

Contact

Praos Fitness (Samuel Moore)
Email: sammoore13125@gmail.com